Discover how to create an ultra-effective To-Do List with a smart visual template to take control of your time!
| Method | Principle | Main Advantage | Ideal For | Limitation |
|---|---|---|---|---|
| Classic list | Note everything in order of appearance | Quick to create | Simple, small number of tasks | No prioritization, feeling of failure |
| Eisenhower Matrix | Classify into 4 quadrants: Urgent/Important | Clear, strategic prioritization | Decisions, management | Time-consuming to maintain daily |
| GTD (Getting Things Done) | Capture → Clarify → Organize → Review → Execute | Zero mental load, complete system | Profiles with many parallel projects | Complex to set up |
| Visual board (Kanban) | Columns To Do / In Progress / Done | Instant visibility of progress | Teams, iterative projects, daily management | Requires update discipline |
| Top 3 of the day (MIT) | Each morning, identify 3 essential tasks | Maximum focus, guaranteed results | Overloaded profiles, tendency to procrastinate | Not suited to numerous background tasks |
Visual template: 3-column board
1. Log in and create a new project
- Log in to lac.com with your credentials.
- In your workspace, create a new project and name it, for example, "YouTube To-Do List".
- Customize the color of the project to make it easily identifiable.
2. Set up a reusable template
Working on a similar project?
- Add a worksheet and name it "Template".
- This is your reference base: all your future task lists will be based on this template.
3. Customize the layout of the "Template" sheet
- Open the "Template" sheet and select the "Task List" mode from the menu.
- Click on "Show" to select your essential columns:
- Task (name of the action)
- Structure (task hierarchy)
- Level (for subtasks)
- Status (To Do, In Progress, Done)
- End date (deadline)
- Completion (progress percentage)
- Rearrange the columns in a logical order that suits you (e.g., Level → Structure → Task → Status → End Date → Completion).
4. Add prioritization criteria
- In "Template", add a "Importance" column as a dropdown list (Values: High, Low).
- Create a second "Urgency" column (Urgent, Not Urgent).
- Assign visual codes (red for High/Urgent, green for Low/Not Urgent) to improve readability.
5. Create concrete lists from the template
- Copy the "Template" sheet (option "Copy").
- Rename the copy according to the targeted domain, for example, "Personal" for your personal tasks.
- In the three-dot menu, select the gear icon, then "Source Template", and choose your "Template".
- The new sheet will automatically inherit all columns and pre-configured formatting.
6. Enter and organize tasks
- Add generic tasks (e.g., "Review To-Do List") or specific ones ("Do groceries for dinner").
- For each task, fill in:
- End date (deadline)
- Importance and Urgency (for prioritizing via the Eisenhower Matrix)
- Drag and drop tasks in the desired order of processing.
7. Prioritize with subtasks
- Click on the + to the left of the parent task.
- Enter your subtasks (e.g., shopping list for "Do groceries").
- In the "Level" column, nest them under the main task.
- Completed subtasks automatically increase the completion percentage of the parent task.
8. Best practices to maintain your To-Do List
- Update daily: delete completed tasks and add new ones.
- Time blocking: estimate a realistic time for each task to avoid constant rescheduling.
- Grouping: chain similar activities (emails, calls, groceries) to limit context switching.
- Multiple sheets: create additional tabs (e.g.,"Finance", "Work") to segment your tasks and not forget anything.
Ready to move beyond templates? Luckiwi's to-do list tool gives you a flexible, collaborative task manager where you can prioritize, assign, and track everything in one place.
Read also: How to Create a To-Do List Tailored to Your Industry.
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